Control Catalogue

Overview

Considering the different user roles, in the Control Catalogue you can find:

  • Table view of the controls you have access to and the essential information for each one.

  • Dashboard view of your controls for each facet that is available.

The different views available offer you different perspectives for further analysis of your controls.

You also have the option to export the controls that are visible to you in the Control Catalogue.

How the role of a user changes the controls I can see?

The Control Catalogue shows you controls based on your assigned role.

As a

You can see controls

  • PARTICIPANT

  • When you are assigned as Control Owner.

  • When you are assigned as Control Tester.

  • When you are assigned as Execution of Control.

  • When a control is assigned to a user group as Control Owner, Control Tester or Execution of Control which you belong to.

  • When in an associated risk you are assigned as Risk Owner or Risk Category Responsible.

  • When in an associated risk a user group which you belong to is assigned as Risk Owner or Risk Category Responsible.

  • ANALYST

  • SUPERVISOR

  • ADMINISTRATOR

  • All controls

How can I access the Control Catalogue?

Click on Control Catalogue inside the Side Navigation Bar.

Here, nav menu bar is shown.

Table view

The Table shows you an overview of the recorded controls you have access to and the essential information for each one.

Here, an overview of the *Control Catalogue* is shown.

If a control is not approved yet, you will see a green exclamation mark The green exclamation mark on the left side of a control means it is not approved yet: the corresponding *Test of Design* is still pending. :width: 25pt :height: 25pt on the left side: this means Test of Design is still pending.

From the context menu of each control (three dots on the right side Here, context menu icon is shown.) you are able to:

Here, open context menu is shown.

On the right side of the catalogue, there is a menu bar with an option that allows you to Export the complete Control Catalogue that is visible to you.

How can I distinguish if a control is active or obsolete?

You can easily do this by using the “STATE” option, available on top of the Filter menu (right side of the screen).

Here, the STATE filter is shown inside the Control Catalogue.

This option has two possible values that can be selected:

  • Active: By selecting this value, you will visualize only those controls which are currently active. Therefore you can start new processes related to these controls.

Active controls will be displayed with the The green exclamation mark on the left side of a control means it is not approved yet: the corresponding *Test of Design* is still pending. :width: 25pt :height: 25pt icon or with no icon at all to their left.

  • Obsolete: By selecting this value, you will visualize only those controls which have been rated as Obsolete. A control can be rated as obsolete during the Test of Design process or through the connector. In detail, when a diagram gets depublished, all controls of this diagram will be obsolete. The same goes for a control that is removed from a diagram.

Obsolete controls will be displayed with the The hourglass mark on the left side of a control means it has been rated as Obsolete during a previous *Test of Design* process. icon to their left and it is not possible to start new processes for them.

How can I access the pending tasks for a given control?

There are two ways to access the list of pending tasks for a given control:

  • Clicking on the numerical chips.

Here, the *Pending tasks* chip is shown.

  • Using the context menu option Pending tasks.

Here, the *Pending tasks* option within the context menu is shown.

As a result, you will see the list of pending tasks.

Here, the *Pending tasks* list is shown.

Note

Inside this section you must take into account the different user role restrictions, and also that Done tasks will not be shown as part of the list.

How can I access the History of a control?

You can access the History of a control inside the context menu button Here, context menu icon is shown..

Here, menu control *History* is shown.

Here, control history view is shown.

How can I sort entries in the Control Catalogue?

You have the option to sort catalogue entries by column headers. When holding the mouse pointer over a specific column header, if the column is sortable, a clickable icon with the shape of an arrow appears Here, arrow icon is shown when hoovering over it with the mouse..

By clicking on the arrow, the selected column is sorted. Depending on the data type, columns can be sorted alphabetically (A to Z) or by date (oldest/earliest dates).

Here, arrow icon is shown when selected.

The sorting order can be inverted by clicking again on the arrow.

Here, arrow icon is shown when selected twice.

The direction of the arrow points upwards or downwards in relation to the current sorting order. The last selected column is marked with a static arrow.

Dashboard view

The Dashboard view offers a chart for each facet that is available and shown as a multi-value selection facet.

Here, the dashboard view is shown.

How are the charts sorted inside the Dashboard view?

The charts are sorted following the same order as the facets available in the Filter menu.

Based on which data the charts are calculated?

The data is based on the controls that you can see according to your role and on the active filter facets.

Filter

How can I filter catalogue entries?

If you enter the Control Catalogue view, you will find the Filter menu on the right side. The Filter shows you a list of facets based on your catalogue entries.

Here, multiple facets are shown based on the catalogue entries.

Facets can be expanded or collapsed by clicking on them. Among the different filtering options, you can find multi-value pickers and date pickers.

Multi-selection pickers are shown in two different ways, depending on their number of facet values:

  • simple multi-selection facet

  • quick-filter multi-selection facet

If the facet contains more than 15 entries it will be rendered as quick-filter multi-selection facet.

Simple multi-selection facet

When you open a simple multi-selection facet, you can see the total number of how many controls match each filter value.

Filter values are sorted in descending order from the highest number of matching hits to the lowest. If two or more filter values happen to have the same number of hits, then filters are alphabetically sorted in ascending order.

Here, an expanded facet showing facet values is shown.

When you select a facet value, the shown number of matching hits for each facet value and the Control Catalogue view are updated accordingly.

Here, multplie facet values from different facet headings are selected.

Multiple selections can be undone by clicking again on the selected facet values or by using the remove option.

Each facet header indicates the number of active facet values that are used to filter the Control Catalogue. For example, Here, the number of active facet values in each facet header shown. for CONTROL EFFECT.

Quick-filter multi-selection facet

In difference to the simple multi-selection facet, the quick-filter variant is intended to manage a long list of facet values. In order to achieve that, the facet contains of two components:

  1. An input field, that allows to quick-filter the list of facet values

  2. A rectangle with a fixed height that contains a scrollable list of the facet values.

Here, an expanded facet showing quick-filter values is shown.

The basic behavior of the list of facet values is the same like for the simple representation. In addition the quick-filter variant offers a select all option, which will select all currently visible entries. For example now you can easily use an hierarchical prefix of your controls name in the Name facet, in order to quickfilter for a subset of the controls and easily select all of them in one click.

By selecting a value it is positioned at the top of the list and the number of hits displayed in the Control Catalogue view is updated accordingly.

Here, multplie facet values from different quick-filter headings are selected.

  • Date pickers. You have the option to filter by:

    • All values, that are after or equal to a given Start date

    • All values, that are before or equal to a given End date

    • All values, that are after or equal to a given Start date and before or equal to a given End date

Here, date picker facet is shown.

Options

How can I export controls from the Control Catalogue?

On the right side of the catalogue there is the Options menu bar that offers an export option, creating a downloadable .XLSX file format.

Here, export *Options* are shown.

By clicking on EXPORT you download the complete Control Catalogue of all controls that are visible to you.