Audit trail

Overview

The Audit trail provides you a chronological overview of what happened in a given process instance.

In detail, the Audit trail:

Shows when and by who the process was initiated.

Tracks when and by who a task was finished.

Tracks when, to whom and for what reason a task was delegated.

Shows the active task of the process when available.

Shows when, by who and for what reason the process was cancelled.

The following picture shows an Audit trail for a process that was launched by user “A”. In this example, the first task of the process was finished by user “A”. Then, a second task was initially assigned to user “A”. Before user “A” finished this second task, the task was delegated to user “D” based on the reason given in the comment section. Now, user “D” is in charge of handling the active task.

Here, the Audit trail view is shown.

The following picture shows an Audit trail for a process that was cancelled by a user with the name “admin-grc” and also the reason for cancellation given by the user.

Here, the Audit trail view for a cancelled task is shown.

How can I access the Audit trail?

You can access the Audit trail from:

Tasks

The Audit trail is accessible from each view that shows a task card.

These task cards can be found in the Running processes area (My tasks, My processes and Delegated tasks) and inside the Search view.

By clicking on the context menu Here, the context menu icon is shown. of a task card you can access the Audit trail.

Here, a task in the My process view is shown.

Risk Catalogue

Select Risk Catalogue inside the Side Navigation Bar. Open the context menu Here, the context menu icon is shown. of a given catalogue entry and click on the History option.

For each entry in the History view that was created by a BIC Process Control process, you can access the Audit trail of that BIC Process Control process by clicking on the icon Here, it is shown the icon used to represent the Audit trail. .

Here, the History view is shown.

Control Catalogue

Select Control Catalogue inside the Side Navigation Bar. Open the context menu button Here, the context menu icon is shown. of a given catalogue entry and click on the History option.

For each entry in the History view that was created by a BIC Process Control process, you can access the Audit trail of that BIC Process Control process by clicking on the icon Here, it is shown the icon used to represent the Audit trail. .

Here, the History view is shown.

Action Management Catalogue

Select Action Management Catalogue inside the Side Navigation Bar.

Here, the Action Management Catalog view is shown.

Open the context menu button Here, the context menu icon is shown. of a given catalogue entry and click on the Audit trail option.

For each catalogue entry, you can see the Audit trail.

Who is the initiator of the process?

If the process is initiated as a consequence of the set up of the Scheduler, the initiator in the Audit trail will be the System.

If the process is initiated manually by the user, the initiator in the Audit trail will be the user who launched the process.

If an Action Management process is triggered as a consequence of a finished process, the initiator in the Audit trail will be:

Process	Initiator
Risk Assessment	Risk Owner
Test of Completeness	Risk Owner
Test of Design	Control Owner
Test of Effectiveness	Control Owner
Performance of Controls	Control Owner

Why do I not have the Audit trail available for all versions of a risk or a control?

When a version of a risk or a control is created through the BIC Process Design Connector, then there is no Audit trail available.

Audit trail is only available in the risk/control History when the corresponding version was created by one of the BIC Process Control Processes.